AID-Project: Scales To Any Size Project

AID-Project is a valuable tool for projects large and small.

Since it was conceived, created for, and is still used by one of the largest USAID projects in the world (the AMIR Program in Jordan), AID-Project can scale to any project, no matter how big or small.(see Small Projects for a discussion)


Multiple Project Components

The more complex your project, the more complex will be its workplan. AID-Project allows you to create a workplan of any complexity. By definition, the top levels of the work plan outline are labeled "Components" and "Subcomponents". These built-in divisions allow you to track different sections of the work plan separately, including the ability to do budget reporting by component.

The AID-Project Reporting application uses MS-Project to generate a Gantt Chart of the AID-Project workplan to any level of complexity, directly from the online database.


Managing People

At any given time, large projects may have many staff members or consultants moving in and out of a project area to carry out many different tasks. AID-Project allows managers to track the flow of people during all phases of an assignment:

  • Work planning
  • Establishing scopes of work
  • Budgeting LOE and travel
  • Obtaining country clearance
  • Monitoring presence in country
  • Tracking deliverables

Managing Subcontractors

A large project may have many different subcontractors involved in various parts of the project plan, or during various stages of the project. AID-Project's workplan and budgeting model allows project managers to:

  • Manage subcontractors by project component
  • Track budgets and cash flow by subcontractor
  • Track specific project actions by subcontractor

Managing Budgets

AID-Project's budgeting model allows planners to create budgets properly marked up by G&A, Fee, Overhead, Fringe, according to any combination of sub and prime multipliers. AID-Project supports these budget line item types: Labor, Allowance, Travel, ODC, Training, Grant, Direct Labor Fringe Benefit.


Budget reporting in AID-Project allows project managers to create several different types of budget reports:

  • Component and sub-component budgets
  • Subcontractor budgets
  • Cash flow projections for any time period
  • Budget or cash flow projection by any action type: Scope of Work (labor), training, grants, procurements, etc.