Closeout Process

When Your Project Ends

When your project is finished and your SaaS contract ends, your online application will be taken down. So what happens to the data and documents you have entered into AID-Project?

Welcome to the AID-Project Closeout Process.

Your Entire Project Saved To Disk

Before the server is shut down at the conclusion of your project, all the data from your AID-Project instance will be converted to static HTML pages. Those HTML pages can be viewed in a web browser just like the online application, but with one important difference: no online database, application, or web server is necessary. In effect, your data are frozen onto a disc or other high-capacity drive.

Those static HTML pages — along with all of the document files you have uploaded, and your Access, Project, and Excel reporting files — will be delivered to you on a permanent storage medium, such as CD, DVD, or high-capacity flash drive, which you can copy and:

• Deliver to the client
• Store as a permanent project archive
• Use to populate your firm's knowledge management system
• Adapt to any other purpose you may need

If you have consistently throughout the life of your project entered and stored your workplans, budget data, and document files in AID-Project, the Closeout Process is a simple and thorough way to create a full project archive, with no effort whatsoever on the part of your project staff.

All your data and files — deliverables, reports, approvals, and everything else you have entered into the system — will be delivered to you on the storage medium of your choice, in a open standard, non-proprietary format (HTML). Even your raw database will be delivered to you as standard SQL files, just in case the data ever needs to be recontructed in an ANSI-compliant database server.